Executive Assistant (EA) to the Director
Job role insights
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Date posted
May 7, 2026
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Closing date
August 5, 2026
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Hiring location
Dubai
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Offered salary
Negotiable Price
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Career level
Middle
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Qualification
Bachelor
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Experience
3 - 5 Years
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Quantity
1 person
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Gender
Both
Description
Elite Butlers Hospitality Solutions LLP is seeking a highly organized and dependable Executive Assistant (EA) to provide comprehensive support to the Director in managing both professional and personal responsibilities. This crucial role ensures the smooth day-to-day operations, effective coordination, and efficient time management for the Director, all while maintaining the highest levels of confidentiality and professionalism. The ideal candidate will manage the Director's calendar, coordinate complex travel arrangements, handle all correspondence, and prepare essential meeting documentation. Additionally, responsibilities extend to personal lifestyle management, including coordinating with household staff and vendors, and managing personal reservations and events. This position requires a proactive individual with excellent communication and interpersonal skills, adept at acting as a key point of contact and ensuring seamless information flow. A strong capacity for organization, multitasking, documentation, and problem-solving is essential, along with a high degree of reliability and discretion. Join our dynamic team in Dubai and contribute to the success of our esteemed Director.
- Provide comprehensive executive and administrative support to the Director.
- Manage the Director's complex calendar, meetings, appointments, and travel arrangements.
- Handle all incoming and outgoing correspondence, including emails and calls, with professionalism.
- Assist with personal scheduling, errands, and lifestyle management, maintaining confidentiality.
- Act as a crucial point of contact between the Director and internal/external stakeholders.
- Prepare meeting agendas, minutes of meetings (MOMs), and track key tasks and deadlines.
- Maintain organized records, files, and sensitive documents with utmost discretion.
- Require 3-6 years of experience as an EA/PA supporting senior leadership.
- Proficiency in MS Office Suite (Excel, PowerPoint, Outlook) is essential.
Skills
Agenda Preparation
Anticipating Needs
Calendar Management
Call Handling
communication
Confidential Document Handling
Confidentiality
Correspondence
Deadline Management
Discretion
Documentation
Email Management
Errand Management
Event Coordination
Excel
File Management
Filing Systems
Follow-ups
Household Staff Coordination
Interpersonal skills
Lifestyle Management
Meeting Coordination
MIS Reporting
MOM Preparation
MS Office
Multitasking
Organization
Outlook
Ownership
Personal Scheduling
Personal Travel Coordination
PowerPoint
Presentation Preparation
Proactive Problem Solving
Professionalism
Record Keeping
Reliability
Report Preparation
Reservation Management
Service Provider Coordination
Stakeholder Communication
Task Tracking
Travel Arrangements
Vendor Coordination
Interested in this job?
86 days left to apply
Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations in our company. The ideal candidate will handle administrative tasks, coordinate…
Assist with document preparation and management.Help coordinate schedules, deadlines, and follow-ups.Handle communications and correspondence professionally.Support the team with general office tasks and coordination.RequirementsA valid visa…
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